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Safetyminder - Giving You Peace of Mind

Platform

Implement & monitor your WHS requirements.

Cloud-based Occupational Health & Safety management that works in conjunction with your current OHS/WHS documentation: a web app to manage and monitor tasks, and a mobile app for the whole team.

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Our solution

Three ideas behind every feature.

Using the web app to manage and monitor all required tasks, and the mobile app so all team members can complete their assigned tasks.

Revolutionary Form Builder

Build your own templates. Create forms that can be electronically signed off.

Total Team Involvement

Empower the whole team to share the load and take responsibility where it counts.

Directors’ Responsibility

Meet your legal duty to implement and monitor safety systems.

“Directors have a direct legal duty to implement and monitor systems which ensure safe working conditions in their workplaces as far as reasonably practical.”

Australian Institute of Company Directorsas cited by Safetyminder

Features

Easily manage your WHS activities and responsibilities.

Forms & field work

Build the forms in the office. Complete and sign them on site.

Use the web app to manage and monitor every required task, and the mobile app so each team member can complete the tasks assigned to them.

  • Revolutionary Form Builder

    • Build customisable Job Safety Analysis (JSA) and Safe Work Method Statement (SWMS) forms, with each basic step of the job identified alongside the management of potential hazards.
    • Safetyminder creates the PDF you designed in the template, ready to email to whoever needs it.

  • Individual access via the mobile app

    • An individual task list lets each user track and complete the tasks allocated to them.
    • The team completes JSAs and SWMS in the app, including the team sign-on process, and reports safety issues as they arise.

  • Meetings & reporting

    • Create agenda items, set up toolbox meetings and record the minutes.
    • Staff can raise safety improvements from the field, ready to add to your toolbox agendas.

People & competencies

Licences, training and inductions, kept up to date for staff and sub-contractors.

Make sure everyone on site holds what they need to do the job safely.

  • Personnel management

    • Keep licences, qualifications and training requirements up to date.
    • Do appraisals, manage leave requests and see an employee’s medical & injury history along with onsite safety inductions.

  • Sub-contractor management

    • Check that sub-contractors and their employees have their licences and insurances up to date.
    • They can complete JSAs and SWMS on the job sites you assign them to, and sign into your job sites correctly.

  • Total team involvement

    • WHS administration no longer sits with one person in the office: the whole team shares the load and takes responsibility where it counts.

Incidents & hazards

Record events accurately in the field, when they occur.

Capture the detail while it is fresh, then follow it through to the corrective action.

  • Incident reporting

    • Record comprehensive details of injuries, accidents, environmental conditions and hazardous substance exposure in the field.
    • Follow up with incident and investigation reports, corrective actions and WorkCover claims.
    • Create customisable first aid kit lists, assigned to locations or vehicles and used in incident reporting.

  • Hazardous substances & hazard registers

    • Keep detailed records of the hazardous substances stored on your premises, including locations and quantities.
    • Create the hazard risks your company faces on a regular basis and link them to the relevant SWMS.

Plant, equipment & PPE

Manage, assign and track all aspects of your assets.

From test & tag to vehicle registrations, with bespoke checks for every item.

  • Assign and maintain

    • Assign items to team members or locations.
    • Set up maintenance schedules, track repairs, electrical test & tag and RCD testing.
    • Get reminders for vehicle registrations, maintenance, WOF, insurance and more.

  • Shared plant & equipment

    • Choose which assets are shared across your team.
    • Book and collect shared assets, and complete bespoke pre-checks and post-checks on each item.

Documents & reminders

Work with your current WHS documentation, always on the latest version.

Safetyminder works in conjunction with the OHS/WHS documents you already have.

  • Document management

    • Upload your existing policies, procedures and Safe Work Method Statements.
    • Set review dates and keep track of versions, with real-time updates and date stamps.

  • Fully automated reminders

    • Email and SMS reminders for scheduled maintenance, training requirements and licence renewals, so important tasks are never missed.

  • Documents in the field

    • The whole team can open the current Safety Data Sheets, equipment manuals and SOPs, plus first aid treatments, emergency numbers, business certificates and WHS legislation.

Dashboard, security & storage

See what’s overdue and coming up, with access set by job role.

An overview for the people who manage the work, on secure cloud storage.

  • Dashboard

    • Filter to see what’s overdue, who has outstanding jobs and what’s coming up, and export any list as required.
    • See leave requests and their status, with export to your calendar.

  • Security

    • Standard pre-set security levels, plus individual access levels by job role set by your Safetyminder administrator. Create as many roles as you need.

  • Cloud based storage

    • Your database is stored in a secure data centre, with 24/7 access to the system and vital documentation.
    • Each company has 25GB of cloud storage included, with additional storage available for purchase.

Integrations and pricing

simPRO integration see your simPRO jobs in Safetyminder and send signed PDFs back to the job.

Pricing affordable licensing from $49 per month for 3 users, or $120 per month for 10 users (ex GST).

$49/ month · 3 users · ex GST

Ready to simplify workplace safety?

See how Safetyminder can help your team reduce admin and keep on top of WHS tasks, from the office to the worksite.

Book a demo